Records Management

Records Management

Release/index all unclassified Congressional Research Service reports

Currently, many reports of the Congressional Research Service remain undisclosed to the public. Work with Congress to release all non-confidential research reports, past to present. Index each paper with OCR and a good search engine (maybe a cool IT modernization project), attach any relevant annotations (when the report was requested, by whom, any relevant hearings/testimonies on the report), and you're set. Cross-linking... more »

Voting

99 votes
Active

Records Management

Digitize everything

'Google Books' (as a verb) the government. Set as a goal before the next census to have scanned every unclassified document the government has ever printed, drafted, or otherwise produced. I would say the same of the Library of Congress--make sure that every item that has passed out of copyright is scanned and made available free online. And be creative with your indexing: I can imagine some fascinating opportunities... more »

Voting

117 votes
Active
(@averymorrow)

Records Management

Public FOIA archive on every agency website

In the United Kingdom, FOIA documents are not only sent to the researcher who asks for them, but posted publicly on agency websites. FOIA archives on British websites often serve as a sort of FAQ for people interested in the activities of an agency, and prevent unnecessary duplicate FOIA requests. It would require little to no effort for the United States to do the same thing. In fact, we could one-up the UK by creating... more »

Voting

216 votes
Active

Records Management

Have the NTIS (National Technical Information Service) digitize all research reports

Have the NTIS (National Technical Information Service) digitize all research reports, and make them available for FREE via the web. Currently NTIS charges prohibitive amounts for even the smallest reports, even in already-digitized format. NTIS also offers access to its database through private companies, i.e. paid services. All of the NTIS-stored reports were already paid for by the taxpayer and should be available... more »

Voting

12 votes
Active
(@federalgovernmentworker)

Records Management

Make the US Patent & Trademark Office Retain Key records

The USPTO has been in the habit of stating that it is not required to retain records on its practices regarding the selection of patent examiners for career development details for more than 2 years. The USPTO claims that it is supported by OPM regulations in not releasing and choosing to destroy these records that are older than 2 years old. The USPTO should be made to retain and release as well as post data on the... more »

Voting

4 votes
Active
(@clarkfrazier)

Records Management

Social Security and Medicare Should Treat Recipients With Respect

Social Security and Medicare seem to lack any type of central case hanlding and tracking system. Many larger corporations support an internal help desk accessible by web, telephone or chat. Each new incident is tracked and followed proactively until resolved or closed. An existing off the shelf system (best of breed) should be adapted to track all contacts with Social Security and Medicare, especially mailed documents... more »

Voting

19 votes
Active

Records Management

Transform Federal Depository Libraries into regional data centers

If we're aiming for full transparency there's going to be a lot of data. And accompanying will be high-demand for book/document scanning, content management (tagging/annotation, normalizing data), and an overall scope that includes federal agencies scattered across the country. To help build a quick infrastructure to handle this work why not modernize the existing Federal Depository Library Program? Establishing depository... more »

Voting

17 votes
Active
(@lbaskett)

Records Management

"Declassify" Cheney's documents

As Vice President, Dick Cheney exchanged memoranda that he had stamped "treat as classified." The Vice President does not have the power to establish his own classification system, so no matter what the stamp says, these documents are NOT classified. We request that Obama order the appropriate agency to weed out any justifiably classifiable information (sources and methods only) and publish ALL of the rest of Cheney's... more »

Voting

55 votes
Active
(@rstrother)

Records Management

A Historical Records Act Should Be Introduced

The president should work with Congress to accelerate declassification of historical records through passage of an omnibus Historical Records Act. To facilitate sound decisions, it is critical that secrecy in decision making be applied only when necessary for national security purposes and that unnecessary constraints on coordination and consultation not be imposed for bureaucratic or political reasons. Furthermore,... more »

Voting

33 votes
Active
(@rstrother)

Records Management

Replace the CUI Memorandum

The president should replace the CUI Memorandum with a memorandum that directs agencies to reduce use of information control markings unless there is a statute, regulation or policy directive that justifies the need for special handling safeguards or dissemination controls and that introduces a presumption that information not be labeled. It should specify that success under the CUI Framework should be measured by how... more »

Voting

11 votes
Active
(@rstrother)

Records Management

Presidential Task Force on Implementation of Electronic Records Management

The administration should establish a Presidential Task Force on Implementation of Electronic Records Management. The recommendations from the task force should ensure that government meets its core responsibility to preserve the records of its operation. Further, the recommendations should function to enhance usability of the records and reusability of the records by third parties. - From the 21st Century RTK Agenda... more »

Voting

19 votes
Active
(@rstrother)

Records Management

Revise rules to ensure access to original and digital records in non-proprietary formats.

Records retention rules, digitization guidelines, and model contracts should be revised to ensure consistent access to both original and digital records in non-proprietary formats. Government needs to update a series of guidelines to firmly establish a stronger expectation of free public access to government records. Rules should explicitly mandate that the converted records remain the agency’s property and be made freely... more »

Voting

42 votes
Active
(@rstrother)

Records Management

Preservation of electronic records and converted records

Preservation of electronic records and converted records should be a priority, and conservation guidelines for electronic records should be produced. As storage costs for electronic material decrease, there should be a presumption in favor of retention within agencies. Scheduling records, which is the process of standardizing appraisal process of the value of records and periods of preservation and disposal based on that... more »

Voting

59 votes
Active