Records Management

(@rstrother)

Records Management

No Agency Business to be Conducted on Non-Agency Email

Regulations should be promulgated to make it explicit that agency employees and officials – in compliance with the requirements of the Federal Records Act – may not conduct agency business through use of non-agency email or other messaging systems. As e-mail has become a dominant form of communication within government, the importance of maintaining an accurate record of those communications has grown as well. Recent... more »

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64 votes
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(@rstrother)

Records Management

Authentication of government documents

The CIO Council should study and make recommendations for authentication of government documents and information submitted to the government. To improve the usability of electronic government information, its authenticity must be assured. A CIO Council task force should develop standards for authenticating government documents for the public through an open process that includes review of past efforts. The task force... more »

Voting

33 votes
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(@rstrother)

Records Management

Ensure Disclosure of Past Intelligence Activities

The president should direct each agency to compile its relevant records on the topics of domestic surveillance, rendition, detention, and interrogation and to provide unclassified reports to the president and to Congress concerning U.S. government actions in these areas. The president has the authority to declassify and disclose any and all records that reflect the activities of executive branch agencies. Although some... more »

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21 votes
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(@rstrother)

Records Management

Use existing library networks to implement increased transparency and promotion of greater use of information

Agencies’ implementation of increased transparency and promotion of greater use of information should include strategic and aggressive use of existing library networks, including the Federal Depository Library Program (FDLP). An important aspect of any effort to increase government transparency is to make sure the public is aware of and able to use the new information. For this, libraries across the nation – public, academic,... more »

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64 votes
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Records Management

Ban or open the no-fly list and surveillance list

DHS claims that hundreds of thousands of people are too dangerous to allow on airplanes, but too innocent to arrest. There should be NO people who fall into that category! Yet this abomination has persisted for most of a decade, largely because of its secrecy. There is a second, more secret list, which are people who TSA lets airlines board as passengers, but the airlines must secretly report to the government every... more »

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25 votes
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Records Management

Make it clear that "For Official Use Only" is meaningless

Policy guidance from the DoJ FOIA office, and Executive Orders binding on all agencies, should make it clear that marking a document "For Official Use Only" is meaningless. A document with that mark is exactly the same as a document without that mark. Agencies routinely mark documents as "FOUO" because they think it will somehow protect the documents from being or becoming visible to the public. Indeed, they may snow... more »

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6 votes
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Records Management

Require agencies to document key activities

Increasingly, government officials evade accountability by refusing to document their activities in written form, whether through memos, emails, fax logs, or whatever. Supervisors even forbid subordinates from sending them written materials. There should be a government-wide standard instructing agencies on what to document and preserve for the National Archives. There also should be a government-wide minimum time for... more »

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26 votes
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Records Management

fill health forms electronically...

The government is looking for ways to modernize health records. I am wondering how far we can take this idea of filling the forms online work. If adopted in a larger scale, it can save countless hours for doctors, patients and schools, anyone required to fill in a form. I started this niche little less than two year ago and it is very simple. You call the doctor set setup an appointment and you. But suddenly you are... more »

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10 votes
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Records Management

Consider libraries, esp newspaper and magazine archives, part of gvt's responsibility to preserve.

The archives of newspapers, magazines- all investigative journalism are an important part of the 'historical record' of government. To be able to access these records and this research helps put the government data in context. Funding local libraries and particularly making sure to fund the archiving of newspapers of every opinion and size should be a priority for the government. To be able to access these records electronically... more »

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0 votes
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Records Management

Streamline passport process

The passport process should be streamlined, with dedicated (and more) personnel at the post office, digital photos taken at the post office, and more offices offering passport services on weekends. The government should also dispense with the higher fee for "expedited service." All service should be expedited and passports turned around in two weeks. (Other countries issue them while you wait; why can't we do this??).... more »

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14 votes
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Records Management

Eliminating Obfuscating Data

The data universe of our government is huge.

A certain measure of the data inserted into that database

is put there with the intention of obfuscating.

A case in point is the post hoc insertion of comments

into the congressional record of debates.

There are other kinds of obfuscating chaff in our

government databases. The elimination of obfuscating

data would increase the transparency of our public records.

Voting

2 votes
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Records Management

mechanism to retract vote and prioritize vote

A button to retract a vote in this Dialogue would be helpful. I accidentally clicked on the wrong one. Also, one might want to retract votes from those that are not as important to one at the moment.

 

In addtion, a 1-4 rating might be helpful. For instance, single-payer health care and campaign finance reform might be priority one, while transparency initiatives, while important, could be more lengthy projects.

Voting

13 votes
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(@fahimbh)

Records Management

Citizenship check for college aid

The Department of Homeland Security must check the citizenship papers of college students so that their college (private) can a give them financial aid. This causes monstrous delays (I work in a university aid office). I don't know who makes the request for citizenship records, the government or the college, but could the government leave the citizenship check to the colleges and universities? There never was a DHS before... more »

Voting

-17 votes
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(@david.wenbert)

Records Management

Data Mining/Knowledge Refining from Legacy Federal Documents

The legacy data held by our government is the largest body of dormant, unassimilated factual nonfiction literature in the history of the world. Millions of pages of scientific papers, proposals, studies, reports, etc. lie fallow, either becaue they preceeded the digital age or have foundered in the backwaters of the labyrinth, with no one to champion their relevance in the 21st Century. Empower each agency (deep down... more »

Voting

18 votes
Active
(@azaleahs)

Records Management

Mustering out papers

Recently I have been seeking to place my fathers ashes in a national cemetery. The funeral parlor needs my dads mustering out papers (he was a veteran of WWII). Some years ago there was a fire that destroyed many such papers making it more difficult. It seems to me that a paper document shouldn't be required. Instead the necessary document should be available on line so the funeral parlor could verify on its own.

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8 votes
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